Providerfy. DearPsychiatrist This is your Self-Running Practice

Smiling psychiatric provider in scrubs

Credentialing

$8K+

Saved on credentialing costs

Charting

98%

Reduction in patient charting time

Denials

50%

Reduction in insurance claims denials

Follow-ups

50%

Increase in followup visits

Overhead

$50K

Saved on overhead running your practice

Loved by new and growing Psychiatrists

We work your practice

See patients. We've got the rest. No separate EHR needed.

You own 100% of your practice. No 1099 or W2 contracts. Everything listed here is built into the platform, paired with real-human support. Zero add-ons.

  • Scheduling, reminders, and superhuman memory of patients
  • Telehealth built into the appointment, with electronic prescriptions for controlled substances supported
  • Notes and documentation, with customizable AI scribe included
  • Invoices, payments and sophisticated insurance billing
Credentialing We get you paneled with payers so you can see patients and bill, without spending your evenings in CAQH and payer portals.
  • NPI and taxonomy setup
  • CAQH ProView maintained for you
  • Licenses and IDs kept current
  • Payer applications and panel follow-up
  • Re-attestation on schedule
Your day at a glance Open the day and see who you are seeing, which notes are still unsigned, and which claims need you, all on one screen.
  • Morning briefing for today's patients and open work
  • Tap Unsigned or Claims to filter your list instantly
  • Attention flags clear when you finish the work
  • Patient chart that stays readable on a laptop or tablet
AI assistant Ask for a chart fact, a template, or help with inbox work without leaving the visit. You decide what it can send on its own.
  • Ask by voice or text, then read the answer later
  • Drop in files when you need context
  • Build note templates and questionnaires by asking
  • Set what needs your approval before it goes out
  • Same "needs attention" rules as your real inbox
Google Calendar sync Keep your personal Google Calendar and clinic schedule aligned so you do not double-book lunch, school pickup, or a side clinic.
  • Outside events block new patient bookings
  • Personal calendar shows busy only, never patient names
  • Changes show up in about 30 seconds
  • Drag or delete busy time from either side
  • Built to avoid ghost double-bookings
Scheduling and patient messaging Patients book, reschedule, and text you in one place, with AI that can answer routine scheduling questions when you are in session.
  • Self-booking with reminders by SMS and email
  • Screen medication-only requests before they take a slot
  • Mute the reception agent for one patient when needed
  • Works with shared lines and iMessage quirks
  • Move a visit without rebuilding the appointment
Forms and questionnaires Send PHQ-9s, GAD-7s, and the measures you actually use, scored and ready before the visit starts.
  • Real scoring with severity bands you can trust
  • Branching questions so patients only see what applies
  • Incomplete forms finish cleanly as not scored
  • Adjust rubrics yourself or ask the assistant
Clinical notes and documentation Finish notes the way you practice: your templates, your phrasing, less after-hours charting.
  • Default note type and templates per visit type
  • Teach the scribe how you write each section
  • Dot phrases keep the formatting you expect
  • Vitals from the visit land in the note
  • Imported records show up in chart history
Medications Know what the patient is actually on today, without hunting duplicates or outdated entries mid-visit.
  • Active vs discontinued status you can trust
  • Duplicate meds merged so the list stays clean
  • One consistent list across Rx and Active Meds
  • Ask the assistant what is on the med list
Billing, claims, and payments Signed notes become claims, patient payments land automatically, and you can see what still needs your eye without a separate billing portal.
  • Claims work sits on home next to your patient list
  • Automatic payouts when you use your own Stripe
  • Email a superbill even without a visit on the books
  • Clearer view when a payer pays outside the system
Desktop app and telehealth Run video visits from the desktop app with recording that captures both sides of the conversation for your note.
  • Separate audio tracks for you and the patient
  • Alert when the patient side stays silent
  • Sign into Google Meet without leaving the app
  • Zoom, panels, and updates that stay out of your way
Care across locations If you see patients with a collaborating practice or second location, open their chart with the full picture, not a thin stub.
  • Demographics as complete as your own patients
  • Address, contacts, insurance, and assigned clinician
  • Open the chart without getting bounced home
Everyday polish Smaller fixes that show up when you are between patients: faster search, clearer counts, preferences that stick.
  • Faster patient search and clearer message controls
  • Recording and notes counts you can trust
  • Sidebar and assistant preferences remembered
  • Cleaner notifications on phone and desktop
  1. Inquiry Patient sends an inquiry
  2. Booked Booked on your availability
  3. Visit You see the patient
  4. Payment Payment is processed
  5. Follow-up Follow-up booked; other requests handled

We're there when you need us

Refunds, visit prep, chart questions, billing follow-ups, anything your practice needs. Text us and we handle it.

Can you send a refund to John Doe?

Is this regarding his August 1st 10am visit?

Yes.

Ok. Refund sent.

How should I prep for my next visit?

Jane Smith will be coming in for a psychotherapy follow-up. She expressed concern over her anxiety.

What medication is she on?

She's on sertraline 50 mg daily.

We deal with insurance

Commercial carriers, regional plans, TRICARE, and specialty networks. NoBackOffice handles the full payer mix your practice already sees. Search to confirm yours.

Your patient data is protected

We act as your HIPAA Business Associate and execute a Business Associate Agreement before PHI is processed.

HIPAA safeguards and security controls

Administrative, technical, and physical safeguards Designed around HIPAA expectations for confidentiality, integrity, and availability of PHI.
Encryption in transit and at rest Modern TLS for connections; PHI stored with encryption and controlled network boundaries.
Network segmentation Sensitive workloads are isolated to reduce exposure and simplify access policies.
Access controls and audit logging Least-privilege permissions with activity logging for accountability and compliance.
BAAs with PHI subprocessors Third parties that handle PHI are contractually bound under Business Associate Agreements.
Security reviews and penetration testing Regular assessments emulate real-world threats; findings drive remediation.

Simple pricing

Clear per-visit rates. No hidden fees. Lower visit fees once your practice is established. Start on Starter. Upgrade to Growth anytime.

Starter

$25 /visit

$0/month

Pay only when you see patients. No monthly commitment.

Start Now

Growth

$12 /visit

$200/month

Lower per-visit rate as your practice volume increases.

Start Now

Thousands of visits facilitated via NoBackOffice and counting

Frequently asked questions

How NoBackOffice helps psychiatrists launch, run, and grow a solo or small practice: a service-heavy partnership where human specialists and AI-backed tooling work together, not AI alone behind a checkout page.

We keep it personal

Our core philosophy is to stay close to every customer. You get direct access for any question or request, with a 24-hour turnaround. Tom's experience working in Dr. Ko's practice and Greg's experience building enterprise AI came together to form NoBackOffice, so psychiatrists can grow a practice without drowning in the back office.

Tom and Greg, founders of NoBackOffice
Previously at Harvard Medical School
Previously at Mass General Hospital
Previously at Veeva Systems
APA 2026 Attended the American Psychiatric Conference in San Francisco, CA
APNA Conference Attending the American Psychiatric Nurses Association Conference in Phoenix, AZ

Straight talk

Every psychiatrist, psych NP, and therapist deserves personalized time.

  • Personalized Consultation

    Get tailored advice for your specific practice needs and goals.

  • No Pressure, Just Answers

    Ask questions and learn how we can support your practice journey.

  • Fast & Flexible

    30-minute sessions that fit your schedule, available 7 days a week.

Make the dream real. Launch your practice

We're with you from start to run to scale, so you can stay HIPAA-aligned and focused on patients.

Get Started

Explore the process before paying

Calm private practice therapy office with armchairs, natural light, and bookshelves
Compliance Guaranteed